Many organizations believe that maintaining business records in their offices is an efficient and worthwhile practice. Unfortunately, those businesses are overlooking the costs and unnecessary security risks of doing so. With the price of office space at such a premium, wouldn't you want to maximize the square footage in your office generating revenue? Last time we checked, rows of filing cabinets don’t help pay the bills.
In addition to the cost, what about the records stored in those filing cabinets? Are they past their required retention dates? Holding onto documents past their useful life can expose your company to unnecessary liability. All organizations maintain records that only a few individuals need access to, yet the filing cabinets where they are stored, usually occupy an unsecured office wall in a common area. Controlled access to your business documents is necessary to ensure that your confidential information remains so.
Why Use DataSafe for Hard Copy Records Storage?
We transport your records to and from your offices in our secure, GPS-enabled vehicles and maintain them in our state-of-the-art records storage facilities.
DataSafe has been providing records management services in Northern California since 1946. As the oldest family owned and operated commercial records center in the nation, we have built our reputation on strong customer service and customized records management solutions.
Local Client Services
We take immense pride in our legendary Client Service department, which is local and available to assist in any situation.
Dedicated Account Manager
You’re not just an account number to us. Your dedicated account manager will work with you to create the most cost-efficient solution to fit your needs.
Why Store Your Records Off-Site?
ComplianceMany companies are required to follow strict regulatory guidelines and are audited to stay in compliance.
Safety & SecurityOffice buildings are not constructed to provide the same protection from fire, water, and theft that commercial records storage facilities offer.
AccessibilityMost corporate offices are closed on the weekend and emergencies can strike at any time. When you store your business documents in a commercial records storage facility, those records are available 24/7/365.
CostYour office space and staff time are highly valuable assets whose costs continue to rise year after year. Using a reputable records storage service and purpose-built records storage facilites to house your business documents is the most cost-effective and safest choice you can make.
Controlled AccessKeeping your company’s proprietary information private is of paramount importance. Files stored in your office can be viewed by anyone; control access by sending them to a secure, off-site facility.
More Reasons to Store Your Documents with DataSafe
- DataSafe maintains SSAE 16 certification and report. DataSafe is also HIPAA, PCI, & FACTA compliant.
- All facilities are monitored by CCTV camera systems, 24-hour motion detectors, and moisture detection systems. Facility access is strictly controlled and employees use proximity cards to access secure areas.
- DataSafe’s facilities are specifically designed to store records and documents efficiently. Our team of dedicated professionals will help manage your records.