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DOCUMENT INDEXING

Maintaining well-organized business records is as important as keeping them safe and secure.


DataSafe’s fully trained, professional indexing team will help you accurately organize your documents. Our specialists will come to your office, or work independently, indexing records at one of our four record centers. Our Indexing Services include boxing, re-boxing, indexing, labeling and relocating documents and files.

Think about the time your staff devotes to organizing, updating and tracking your records, instead of the job you hired them to do. Could you use some assistance starting an indexing program, or perhaps completing an indexing project you've already begun? Even if some of your records are already indexed, or you’ve already selected a database. Avoid the distraction from your core business and let DataSafe help – our professional indexers can update an existing database, on any platform, or get you started with our records management software.

Correctly indexed files will reduce the number of duplicate or non-critical documents, saving you the costs associated with unnecessarily storing them. Once your records are accurately indexed, our software will allow you to track and monitor their lifecycle 24/7, from your home or office.

DataSafe can also help you classify your documents and determine how long to keep them according to corporate policy, legal requirements, tax ramifications or ISO standards. And to help you navigate the document retention jungle, we provide a free retention guide. The guide lists recommended timeframes for retaining and destroying various types of records across different industries.

Why Use DataSafe for Document Indexing?

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Safety

Keeping your company’s proprietary information private is paramount. Non-indexed files can be easily mishandled; control access by keeping records properly indexed.


Dedicated Account Manager

Dedicated Account Manager

You’re not just an account number to us. Your dedicated account manager will work with you to create the most cost-effective solution to meet your needs.

More reasons to entrust your documents to DataSafe

  • DataSafe maintains SSAE 16 certification and report. DataSafe is also HIPAA, PCI, & FACTA compliant.
  • All facilities are monitored by CCTV camera systems, 24-hour motion detectors, and moisture detection systems. Facility access is strictly controlled and employees use proximity cards to access secure areas.
  • DataSafe’s facilities are specifically designed to store records and documents efficiently. Our team of dedicated professionals will help manage your records.