SERVICES |

DOCUMENT SCANNING

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Document imaging presents a new way to improve your operations. Immediate access to a wide range of documents - everything from e-mails, to engineering drawings, to invoices, to lab notebooks - provides a significant, but often hidden opportunity to cut costs, improve decision-making, safeguard and streamline your entire organization. DataSafe will prepare, scan and default your business records, providing you with unprecedented convenience and immediate availability. Our thorough quality control process is unique in the industry, and we code a connection between your digital images and their original hard copy documents.

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Quality-Control Before, During and After

Before starting, we look at every document to ensure it is prepared for an accurate scan. After scanning, every image is again reviewed to make certain it is clearly recognizable and readable. Questionable images are always rescanned, and we always perform document-to-image counts. Our goal: 100% accuracy!

Detailed and Searchable defaulting

Documents are identified with separator pages which carry code to identify document type and as much specific information about the document you require. Images are found faster and more accurately during searches while lost images are prevented.

Maintains Link to Original Documents

Only DataSafe ensures your digital images are forever linked to their original documents, which are protected in our secure Records Center for speedy retrieval if you ever need them. We also archive digital copies of all your images for total peace of mind.

Multiple Access and Distribution Options

We'll provide you with CDs of images for use in your own database (keeping copies in our Media Vault), or we can catalogue them via an ASP model on our secure servers, available 24/7 online. We can even provide you with hard- and software configurations for your own onsite image library.


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Document Imaging Quote Request



Please call 800-275-SAFE for a free, no-obligation quote request. Or, if you've reached us after hours or would otherwise prefer, you may complete the quote request form below.
First Name:
Last Name:
Company:
Phone:
E-Mail:
Address:
City:
State:

Zip Code:

Which of the following describes the frequency of the needed scanning?
 Daily
Weekly
Monthly
Other

What types of documents need to be scanned?
 Accounts Payable
General Business
Client Files
Other

What size are the majority of your documents?
 8 1/2 X 11
11 X 14
11 X 17
Maps/Blueprints
Other

Are there pages that need to be scanned in color?
Yes No

How many different office locations need to access your information?
1
2 - 4
5 - 10
More than 10
Approximately how many pages does the imaging project require?
10,000 pages
25,000 pages
50,000 pages
100,000 pages plus
Unknown

What is the preferred medium for delivery/storage of imaged files?
Online Repository
CD/DVD
FTP
Other

We offer incentives to clients who refer prospects to us; did one of our clients refer you?
Referred By

Or, if not, will you please tell us how you found out about DataSafe?
Used DataSafe before
Saw Van
Google
Yahoo
Postcard
Ad
Received email
Event/Conference
Other

Additional Comments or Requirements:

 

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